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Please refer to the 'CONTACT' Page on this Website to see the basis on which we maintain any Personal data and the way in which we can  store / use that data (GDPR)
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We meet every Tuesday evening at 7.15 for 7.30 (Except the first Tuesday of each month) at:
 
The Chateau Restaurant,
  Coombe Lane, Croydon
CR0 5RE
(please see the map below)
If you would like to give something back to your community with new friends, then please let us know by:

Calling:  0844 884 9743   or
Email  : [email protected]      
PRIVACY POLICY (GDPR)

Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (“GDPR”).

Who are we?
Addiscombe and Shirley Rotary - previously 'The Rotary Club of Croydon East', hereinafter referred to as (“the Club”), is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

Membership requirements
To be a member of Addiscombe and Shirley Rotary, we require you to provide certain personal information to us in order that we may administer your continuing membership of the Club.  As a minimum, this personal data is:
Your full name
Your address
Your Business
Your e-mail address and/or your telephone number/s
Your date of birth
Your Spouse's Name
Your Hobbies
Other personal information that you provide or may be requested, will be entirely at your own discretion and may be added, amended or deleted by a written (email) request to the Club Secretary.

How do we process your personal data?
The Club complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes, where the term "maintain" shall also mean process as defined by the GDPR regulations as and when this is necessary:
-To enable us to run events and activities;
-To fundraise for charitable purposes;
-To manage our volunteers;
-To maintain records of member's and volunteer's personal abilities and skills;
-To maintain and complete the club accounts (Including the annual Gift-Aid reclaim);
-To maintain club membership records, which includes from time to time passing information required by the governing bodies of Rotary Clubs in the UK, being: Rotary International in Great Britain and Ireland (RGBI), the Rotary Foundation United Kingdom (RFUK) and the RIBI Donations Trust, as well as internationally either directly or through RGBI to Rotary International (RI) and Rotary Foundation, both located in the USA;
--To maintain a directory of club members solely for the use of other club members and potential Friends and Members; and
-To inform you of news, events, activities and services run by the Club, or by others which we think may interest you, either by post, telephone or e-mail as appropriate.

What is the legal basis for processing your personal data?
-Your explicit consent to us allowing us to use your personal data for the purposes described above. or
processing as necessary for carrying out any of our legal obligations
-Sharing your personal data
-Your personal data will be treated as strictly confidential and will only be shared with other members of the Club in order to carry out the purposes above
-Subject to the above, we will only share your data with third parties with your consent.

How long do we keep your personal data
We keep data until we believe you no longer wish to be involved with the purposes above or you tell us you no longer want us to hold it.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
The right to request a copy of your personal data which the Club holds about you;
The right to request that the Club corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the Club to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, known as the right to data portability, (where applicable);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable); and
The right to lodge a complaint with the Information Commissioners Office.

Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this privacy notice
We may change this Privacy Policy from time to time. If we make any significant changes in the way we treat your personal information we will make this clear on our website (www.aandsrotary.org) or if you are a member of Addiscombe and Shirley Rotary,  we will notify you directly.

Contact Details
To exercise all relevant rights, raise queries or make complaints please in the first instance contact the Club Secretary in writing  at '[email protected]'.

You can contact the Information Commissioners Office on 0303 123 1113 , or by writing to them at Wycliffe House, Water Ln, Wilmslow SK9 5AF